If you are a business owner, you know that you have to deal with numerous back-office tasks such as record management on a regular basis. Of course, the process of managing records can be rather time-consuming and tedious, but it is a process that must be done nonetheless. However, if you don´t have plenty of time to spare, and would rather focus your energy on other lucrative things, you can hire a records management service. So, what do record management services do? Well, in a nutshell, a record management service performs all the tasks required in ensuring the proper utilization of electronic and physical information assets while meeting business and legislative requirements.
If you are looking to hire a records management service on a budget, you have come to the right place. Here are 4 tips to hiring a records management service on a budget!
Tip 1: Know that the service is ready to go beyond the call of duty
A good records management service will not only focus on shredding documents, the company will also put a large emphasis on the security of the information, the reputation of your business, and protection of the stakeholder´s information, thus, bolstering the overall success of an organization. You should only opt to hire a record management service that trains, resources, and provides support for your employees to become adept at managing information. You will be able to save money if you bundle several services such as document shredding, document scanning, and tape rotation together with one vendor.
Tip 2: Educate yourself
You need to educate yourself before deciding to hire a records management service. And, to determine what level of service you require, you will need to know what you intend to store. It is because client files require a different level of service from accounting files. You will also need to know how often you need to access your files, and evaluate how well you need your documents organized. In addition to that, you also need to know the turnaround time for access to your document.
Tip 3: Read reviews
It would be foolish of you to not use the Internet for hiring purposes. The web has a wealth of information and it has reviews of record management services too. Hence, you must read the unbiased reviews and responses provided by clients and customers of a particular record management service. Doing so will considerably reduce your chances of hiring an inexperienced record management service agency.
Tip 4: Cost factor
We understand that you don´t have plenty of cash at your disposal. Therefore, when choosing a particular record management service agency, you must ensure that you won’t be hit with ¨pull charges¨ if you decide to change services. You should also know that records management is a service that has been in operation for over 2 decades now. Hence, you should not succumb to the fear, uncertainty and scare-mongering tactics deployed by consultants to lure you to their services. They will undoubtedly play on your fear and charge you tenfold.