If you want your company to be successful and prosperous, then you should be aware of diverse business management strategies that can significantly improve your company’s overall efficiency. As you know, profitable financial regulation usually incorporates the establishment of robust internal control, enforcement of contract compliance and gradual spending reduction. Lately, more and more business analysts agree that the best solution for maintaining long-term business success is to develop a dedicated e-procurement strategy for the potential organization.
Today, procurement management can be done far more effectively than ever before. In the digital age e-procurement allows buyers to accomplish their tasks much more quickly – it takes less time to find suppliers, negotiate, contract, deliver and analyze the outcome.
As soon as you considered the benefits of e-procurement, the next step is to choose the most appropriate procurement software for your company. Choosing a well established e-procurement software makes it easier to get more suppliers connected with your processes, since many of them are likely already part of the leading networks. Keep in mind, once you decide to implement specific procurement software, you should weigh all pros and cons.
If you value your time and money, then Precoro is a perfect SaaS solution for your enterprise. Precoro was designed to empower small and mid-size companies of different business spheres improve their supply chain procurement. Precoro software is an integral part of any successful organization that wants to grow and develop in the right direction.
Once you have chosen the right software platform, it is time to determine the most effective e-procurement strategies that will notably simplify your further business management. So, let’s consider TOP-4 secrets for successful e-procurement right now!
Secret 1 – Know Your Partners
Generally, every e-procurement program touches numerous departments across an enterprise. It is natural that there will be plenty of internal stakeholders who have an interest in how it is implemented and what positive impact it can bring to the company. Remember, to know your partners means not only to be aware who they are, but also to understand what they do, the way they do it, determine the challenges they face and define how they interact with each other. By doing so, you will help them understand how beneficial procurement system modernization can be, especially in making better purchasing decisions.
Secret 2 – Define Your Purchasing Goals
According to statistics, companies with clear e-procurement vision are far more capable of building a spirit of consensus among stakeholders. They find it easier to cooperate and unite when they need to. We highly recommend you to decide on your e-procurement vision and introduce it in a written form for better effectiveness. Remember, writing down your vision concept is a critical success factor for almost any change program.
Take into consideration, the vision statement of your organization doesn’t have to be complex or long-winded. As Anton Chekhov said, brevity is the sister of talent. Be clear of what you want. Think in terms of a single paragraph expressing the scope of the project. Having a competently crafted vision gives you something tangible and objective against which you can judge your actions. Applying Precoro’s P2P solution, your organization will surely improve its finance and procurement processes, thus giving it the critical transparency, control and productivity it needs.
Secret 3 – Be Patient and Consistent
As they say, Rome wasn’t built in one day. Modern cloud-based solutions make it easier to start small and build from there. We advise you to start your e-procurement program with a single location or department. Invite a limited number of key suppliers to participate and use the template for rolling out the solution to other departments.
It often happens that start-ups expect a global roll-out all at once. Even though at first sight everything may look perfect on paper, to achieve evident results you will have to wait for a while. Devote enough time and resources to your project, test every component with end users, see how well it integrates with other systems and run some scenarios to mimic common situations you will face. Do not rush things – eventually you will achieve the desired results. Patience is bitter, but its fruit is sweet.
Secret 4 – Continue to Improve
Continuous improvement is the key factor that will keep your business afloat during hard times. To fully realize the benefits of newly implemented e-procurement program, continue work with your stakeholders. You can improve your understanding of company-wide spend and deliver greater profit to all parties by actively listening to stakeholders’ evolving requirements. Identify skills gaps and try to fill those applying suitable training programs. Such approach will enable you to optimize and professionally manage various business processes in your company.
Once you decided to implement e-procurement, bear in mind that every business is different. Each has its own unique set of challenges, its own individual culture and geographic scope. The secret to an effective e-procurement program comes down to knowing what you and others want, implementing the solution that matches these needs, and then committing the time and resources required for proper roll-out and constant development.