5 Tips For Choosing the Right Telephone System For The Office

Even though in 2018 2.5 billion people used smartphones, the office phone is still a staple in any business. It helps each employee or partner communicate effectively throughout the office.

Today’s office telephone systems are much more sophisticated with the introduction of the internet and are used for much more than chitchat. But when you’re choosing a telephone system for the office, what should be some key elements? Let’s explore some things to remember while shopping for a phone for your business.

1. Assess Your Business

What type of business do you run? How important is it that employees stay connected? Is it a small business or a large corporation?
Determining the type of business you have and what you need to accomplish is the blueprint for establishing the phone systems that will work best for your company and meets your needs.

2. Landline or Voice Over Internet Protocol (VoIP)

Deciding the connection is next, and there are a few significant differences between a landline and a voice over internet protocol or VoIP.

A traditional business landline phone is still used and serves many businesses today. However, they are becoming increasingly outdated. Landlines use the copper wiring from the telephone company.

A VoIP uses the internet to connect. More and more companies are turning to these phone systems because it’s more cost effective and easy.

3. All the Features

Who loves to push buttons? The features of a phone system are one of the most important decisions you can make! It directly affects how you’ll communicate with everyone else.

Many popular features are voicemail, screening calls, voicemail to text, and many others. Also, it’s essential that all employees stay connected and some companies offer other features like conference and web calling for online meetings, instant messaging, access to schedules and more. Be sure to inquire about what features and services are offered before purchasing.

4. Smartphone Capabilities

Some systems allow apps to be downloaded onto smartphones. These apps allow employees or partners to stay tuned in to what’s happening at the office. They’re even able to make phone calls or receive text messages so they can respond promptly if need be.
The smartphone apps work best with a VoIP system.

5. Cost

No decision-making about phone and networking systems is complete without determining the cost. When speaking to a company to hash out the price, be sure to ask about installation costs, monthly fees, equipment, and any licensing fees.

Overall, the cost of a new phone system could run you thousands of dollars and will fluctuate depending on the size of your company, needs, features, and type of service you want.

New Telephone Systems: Which One is Calling You?

Choosing a new telephone system for your business is important to keep the level of communication consistent while running a successful company. It’s not a decision to take lightly, as you will most likely be using it for years to come.

Are you looking for more tips to help you run your business? Check out our page here for all you need to know!

FG Editorial Team
The Founder's Guide Team - Asian Associates with dynamic elements out to make a change.Thank you for visiting our site! If you do have any questions or inquiry, feel free to contact us through our links and please don't forget to follow our social media accounts. It would be our pleasure to help you in any way we can. Always Remember: "Proceed to Succeed". Hoping to hear from you soon!

7 thoughts on “5 Tips For Choosing the Right Telephone System For The Office

  1. Mia Stewart Reply

    I like how the article explains that you should make sure to find a telephone system that your business can afford. We are needing to get a new phone system for our business soon. We will make sure that we can find a phone system that we can afford.

  2. Eli Richardson Reply

    One of my friends has been thinking of installing a telephone system in his office. It was nice you advised considering a VoIP system because it is cost-effective and easy to operate. I’ll recommend him getting a system with VoIP instead of a landline.

  3. Ellie Davis Reply

    It’s interesting to know that some business phone systems are also smartphone-friendly. My husband is moving his office to a commercial space, and we are looking for advice to help him choose the best phone system. I will let him know about your recommendations to help him find the best phone system for his business.

  4. Kate Hansen Reply

    I never knew that the features were the most important decision to make. My sister recently opened up a company and is thinking about getting a phone system installed in the next couple of weeks. I’ll make sure to pass this information along to her as she searches for a phone system!

  5. Kate Hansen Reply

    It was helpful when you said that you should consider some of the features before getting a system. My sister was at my house for dinner last night, and she was telling me about how she was struggling with finding a phone system for her office. I’ll make sure to pass this information along to her so she can know what to look for when searching for a phone system!

  6. Ron Booker Reply

    I liked how you said that one should consider some of the features before getting a phone system. The company I work for has been growing and we need to update the phone system. I will be sure to send the article to my boss so she can start looking for a phone system supplier and get the system updated.

  7. Victoria Addington Reply

    As a startup company, my boss told me that we should double the effort to increase this month’s sales. Because of that, he asked me to look for business phone services that we can use to attract more potential clients. Good thing I’ve read your piece and knew that VoIP phone systems are widely-used among other companies because it’s more cost-effective and easier to use compared to a landline. Hopefully, I can find a provider that’s willing to work with us.

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